Top 3 Project Closure Tips For Successful Managers

Top 3 Project Closure Tips For Successful Managers

Top 3 Project Closure Tips For Successful Managers
  Top 3 Project Closure Tips For Successful Managers 

Nothing is more satisfying than finishing a project. A project manager and his team have done the hard work. Now it’s time to rejoice. But what about project closure? With multiple projects being piloted an effective closure is imperative. And this responsibility is shared by the PMO, the team and the project manager himself.
Top 3 Project Closure Tips For Successful Managers
A project closure requires a tactful approach. Sounds simple, intuitive. But it has it’s own complexities. Let’s review the best practices on how to do a project closure successfully.
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1-Delivery and Acceptance  
A successful project closure requires client acceptance. The final deliverable needs to be approved by the client. Some of the tasks that are carried out to close a project successfully include –
  • Project’s final deliverable acceptance by client
  • Releasing resources for new projects
  • Reassigning project team members
  • Ensuring all pending bills are cleared
  • Delivering the final product to the client
  • Writing a final report
Many times these tasks are pre-defined by the PMO. During initiation phase a checklist is prepared for project closure. This makes the project tracking very fluid. At each deliverable the project manager can review the checklist.
1-Performance Evaluation
A project is half complete without a performance evaluation. Team evaluation allows for growth. It encourages resources to work on the weaknesses. The purpose of evaluating a project is to ensure quality was met. Continuous improvement is good. A complete 360 degree feedback enhances resource development. It provides a solid plan for their development. And in turn works wonders for upcoming projects. Evaluations are usually done against specific criteria. Project manager is responsible for carrying out this process during project closure. 

Lessons Learned
And finally, the last important step is to document lessons learned. Any kind of positive or negative events should be captured. A project goes through many cycles. Lessons learned allows future managers to gain an insight into some common issues. Repetition of mistakes are avoided. This ends up saving time and money. Not to mention that quality improves significantly too.  The project facilitation technique helps the team understand the improvement scope. 
It provides an analysis of which project activities went well, and which did not. Phase gates are set during initial planning. These are check points at various stages of the project cycle. The progress till date is measured to ensure activities are correctly aligned.  So a project closure is not only about delivering the end product. There are many knobs to turn. A successful project is the one which started well, and closed out well. What do you think? Any valuable tips for project closure?
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The Author: Ala'a Elbeheri
                                         Ala'a Elbeheri

A versatile and highly accomplished senior certified IT risk management Advisor and Senior IT Lead Auditor with over 20 years of progressive experience in all domains of ICT.  
• Program and portfolio management, complex project management, and service delivery, and client    relationship management.      
• Capable of providing invaluable information while making key strategic decisions and spearheading customer-centric projects in IT/ICT in diverse sectors.    
• Displays strong business and commercial acumen and delivers cost-effective solutions contributing to financial and operational business growth in international working environments.      
• Fluent in oral and written English, German, and Arabic with an Professional knowledge of French.  
• Energetic and dynamic relishes challenges and demonstrates in-depth analytical and strategic ability to facilitate operational and procedural planning. 
• Fully conversant with industry standards, with a consistent track record in delivering cost-effective strategic solutions.   
• Strong people skills, with proven ability to build successful, cohesive teams and interact well with individuals across all levels of the business. Committed to promoting the ongoing development of IT skills  throughout an organization .

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