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Saturday, May 26, 2018

Lone wolves are rarely successful in project management – it’s all about the teamwork. A great strategy to increase team spirit and facilitate better collaboration is to use of a combination of collective and individual incentives. 

Project managers should always make sure that the team works well together, because you shouldn’t underestimate the power of the sense of unity that develops when teams work well together. Behavioral studies have found that

“[s]ome evidence points to humans being innately cooperative. Studies show that in the first year of life, infants exhibit empathy toward others in distress. At later stages in life we routinely work together to reach goals and help out in times of need.”

People who show egotistical behavior will behave more altruistic when they feel that they are an important part of the team. Humans are not naturally inclined to be egotistical and competitive, but are more drawn towards affection and functional social relations. 

So team leaders and project managers need to find a system which uses collective and individual incentives to motivate their team and, as a result, increase effectiveness and efficiency within the team.
Here are 3 tips on how to find the perfect balance:

Tip 1: Collective incentives 

Using collective incentives means that you’re rewarding behavior which benefits the project team as a whole – and not individual team members –and helps them to succeed. Potential incentives can be team bonuses or extracurricular team activities. 

You could also offer pay raises or flexible work time models based on the performance of the whole project team. 

This approach will ideally motivate every team member to act in the interests of the team and the project objectives. The goal is to undermine egotistical, aggressive competitive behavior and conflicts through a positive group dynamic. 

Tip 2: Individual incentives 

Additionally to collective incentives, it’s also advisable to offer individual incentives. Used wisely, this method can equally increase the team spirit. Reward team members when they make a big contribution to the team’s success, by helping new team members during their onboarding, by filling in for their colleagues or by coming up with new ideas proactively. Emphasize individual achievements which profit the whole team. 

Tip 3: The optimal mix between collective and individual incentives 

Finding the right balance between collective and individual incentives enables you to prevent freeloaders, which try to profit from collective incentives without contributing anything to the project or the team. 
Because only if every team member also makes an individual contribution to the project will they enjoy all benefits. This mixed approach is an effective method to strengthen the team unity and to motivate individual team members to do their best for the team and for the project’s success.

Project Schedule Critical Path and Gantt

The Importance of the Gantt Chart and the Critical Path for Project Management

For businesses in general and project managers, in particular, the Gantt Chart and the Critical Path are vital tools that can make or break a project and business undertaking. This might sound exaggerated, but while they are not a magic cure-all, they can assist in keeping a project on the right track.

Gantt charts are an easy way to schedule tasks and track the progress of your project against your deadline, in short it is a project planning tool that shows the beginning and finish dates of individual tasks through horizontal bar graphs. A simple Gantt chart can be done using a spreadsheet, but for rather complex projects with many tasks, it is better to use a project management software.

Critical Path The disadvantage of the Gantt chart is that it does not show the dependency of tasks to each other and it does not show which tasks are ‘critical’ to finish the project on time. This is where the Critical Path Method (CPM) comes in. A critical path is a sequence of tasks that must be finished before the project can be finished and in some cases, a task must be finished before the next dependent one can start, so if a task cannot be finished on time, then the whole project will take longer to the same extent.

Time management is another key aspect of managing a project. As such, it is considered to be a core knowledge area, and is closely knit to scope and cost areas. 
The main purpose of this knowledge area, as it name suggests, is to build processes and outputs into the project that assist the manager and team to complete the project in a timely manner. 

During the planning process, outputs are created to illustrate how project tasks will be sequenced and allocated. The controlling and monitoring process is concerned with tracking and reporting on the progress of work, as well as adjusting time outputs to address shifts and changes in the project plan. Finally, the closing process includes an audit of time targets. 

Project managers reflect on what contributed to time estimates being accurate, too liberal, or conservative. 
This reflective process helps them to build better time plans for future projects.
Project time management involves the processes required to ensure timely completion of a project. Processes include: 
  • Define activity 
  • Sequence activity 
  • Estimate activity resources 
  • Estimate activity durations 
  • Develop schedule 
  • Control schedule

Friday, May 25, 2018

Project Planning and Scope
Project Planning and Scope

Learning Objectives

  • Manage the planning process of a project 
  • Understand the importance of good project scope management 
  • Describe the process of planning scope management 
  • Explain the importance of validating scope and how it relates to defining and controlling scope 
  • Discuss methods for collecting and documenting requirements to meet stakeholder needs and expectations 
  • Explain the scope definition process and describe the contents of a project scope statement
  •  Discuss the process for creating a work breakdown structure using the analogy, top-down, bottom-up, and mind-mapping approaches
Project scope is the part of project planning that involves determining and documenting a list of specific project goals, deliverables, features, functions, tasks, deadlines, and ultimately costs. ... Below is an overview of some of the key processes to follow in order to define scope correctly.

Planning helps project managers: 

  • Clarify and focus a project's development and prospects. 
  • Provide a benchmark against which actual performance can be measured and reviewed
Project Management Professional is also known as PMP, a globally recognized certification for Project Managers. Project Management Institute (PMI®) is a governing body of PMP and have different chapters for almost all regions around the world. According to statistics, there are around 735,000 #PMP certified professionals across the world till 2017. If PMP is next in your career’s to do list, follow the simple 9 steps to achieve it:

Step 1: Read PMI® Credentials Handbook

The first step will always be to gather as much information as you can and PMI handbook is the best source to gain information about PMP. This handbook is easily available on their official website and it explains everything one should need to know regarding the applying process of PMP, appearing for the exam and getting certified.

Step 2: Check Your Eligibility for PMP Certification Exam

The PMI has specific requirements that individual needs to fulfill in order to apply for the PMP exam. To enroll for the PMP certification, an individual must fall under one of the criteria:
  • Four years’ bachelor’s degree with 4,500 hours of experience in Project Management 
  • A secondary degree (like associate’s degree, high school diploma or the global equivalent) with 7,500 hours of Project Management experience.
Moreover, professional have to collect 35 contact hours that can be earned by attending the PMP certification training program. An individual can either attend online or in-person PMP bootcamp to earn those contact hours.

Step 3: Apply for the PMP Exam 

Once you fulfill the criteria and have 35 contact hours, you can start filling PMP application. To register, visit and fill the PMP Application Form at After approval of PMP application, one can book an exam as per their suitable schedule.

Step 4: Read the PMBOK Guide 

The PMBOK Guide is considered as one of the major reference points for the PMP certification exam. Hence, many expert instructors recommended reading the book several times while preparing for PMP.
PMP Exam Prep Seminar - PMBOK Guide 6 includes 35 PDUs

Step 5: Other Study Material 

Apart from PMBOK Guide, referring other study material and listening to online audio books are other options to start preparing for the PMP exam. Nowadays, it becomes easy to find sources for PMP prep. These prep-materials assist you to understand concepts, techniques, and tools of the PMBOK.

Step 6: Attend PMP Bootcamp 

There are several training providers, universities and colleges who conduct workshops around the world. Apart from providing required 35 contact hours’ certificate, the PMP certification training assists you to gain knowledge of the PMBOK® Guide’ concepts. One of the major advantages of attending PMP training program is, you can discuss your doubts with an instructor and fellow students.

Step 7: PMP Prep Plan 

It is very important to plan everything before you start preparing for your PMP exam. The plan will include a number of hours dedicated to study, how to cover chapters from PMBOK Guide, how many simulation test to take etc. This planning will help you to calculate the approximate time required to prepare for PMP. 
Download alsoPlanning and Schedule Free Templates

Step 8: Attend Multiple Simulation Exams 

Nowadays, you can easily get PMP simulation exam over the internet. Also, if you attend PMP certification training programs from a reputed training provider, they provide you simulation exams along with PMP prep material. Scoring 85% or more consistently in your simulations, assure that you are ready for the final exam.

Step 9: You are Ready to Take Final Exam 

After all efforts and studies, it is the time for you to appear for the final exam. We all know it is very important for you to clear the exam, but experts say you should not stress yourself about it, especially a day before the exam. You have studied hard and trust yourself that you are ready for the exam.

Are you all set to take the major step in your career by becoming PMP certified professional? If your answer is yes, there are many training providers like MSys who are eager to assist you in getting your PMP certificate. For more information please visit

Author: Sara P. (Follow in Linkedin)
Versatile senior project management professional with more than 21 years in the telecommunications and information technology industry at progressively challenging leadership levels.

Wednesday, May 23, 2018

Primavera Risk Analysis integrates directly with project schedules and cost estimates to provide quick and easy techniques to model risks and analyze the cost and schedule impacts of mitigating them.

Schedule management is the process of developing, maintaining and communicating schedules for time and resource.

General A schedule is the timetable for a project, programme or portfolio. It shows how the work will progress over a period of time and takes into account factors such as limited resources and estimating uncertainty. 

The scheduling process starts with the work that is needed to deliver stakeholder requirements. 
This includes the technical work that creates outputs, the change management work that delivers benefits, and the management activity that handles aspects such as risk management and stakeholder management. 

Some types of work can be defined much more easily than other types. The work involved in building a house is clear from the start. The work involved in maintaining a generator is not clear until inspections are complete.

Engineering work tends to have complete specifications from the start, whereas change management and some IT work follow a more iterative approach to defining what needs to be done. 

Approaches to calculating schedules have to be equally flexible. In some cases, rigorous techniques can be used to model the work and calculate detailed timings. In other cases, broad estimates have to be made initially, with constant refinement as more information becomes available. 

A detailed model can be used to perform ‘what-if’ calculations to test the result of potential events (e.g. ‘What if resource x is not available in February?’, or ‘What if there is adverse weather in March?’). 
The detailed and high-level scheduling approaches are both combined in ‘rolling wave’ scheduling. Short-term work is typically the best defined and can be subject to the most rigorous scheduling. 
Longer-term work is vaguer and subject to change. The window of detail moves along the schedule like a rolling wave.
Teamwork and mainly in the direction of projects is not a minor issue when managing a project, that is why it becomes necessary to strengthen that team membership that implies the commitment of the achievement of the overall goal. When working as a team, the efforts of the members are strengthened, shortening the time of action and increasing the effectiveness in the results. 

This way of working, in which each of the team members is responsible for the goals, is the right thing for any type of organization. This not only because it is easier to meet the objectives; But also because it is the best way to retain talent and foster an enviable work environment. 
The example of Richard Branson, creator of the powerful Virgin Group, always speaks of "We" in his posts and communications, that notion of belonging says much in a leader and as a leader knows that two heads think more than one.

What is Project Scope Management?

Scope refers to all the work involved in creating the products of the project and the processes used to create them.

Project scope management includes the processes involved in defining and controlling what is or is not included in the project.

The project team and stakeholders must have the same understanding of what products will be produced as a result of a project and what processes will be used in producing them.

Importance of Good Project Scope Management

  1. Studies found that user involvement, a clear project mission, a clear statement of requirements, and proper planning as being important for project success 
  2. Improper project definition and scope is the main reasons projects fail

Monday, May 21, 2018

Work Breakdown Structure (WBS) A deliverable-oriented hierarchical decomposition of the work to be executed by the project team to accomplish the team mission and create the required deliverables. The WBS defines the project scope.

Learning Objectives:

  • Define project human resource management and describe its processes. 
  • Summarize key concepts for managing people 
  • Identify the tools for HR management (project organizational chart, responsibility assignment matrix, and resource histogram) 
  • Explain the concepts of resource assignments, resource loading, and resource leveling

What is Project Human Resource Management?

Project human resource management includes the processes required to make the most effective use of the people involved with a project. Processes include
  • Organizational planning 
  • Staff acquisition 
  • Team development

Keys to Managing People

1-Psychologists and management theorists have devoted much research and thought to the field of managing people at work.
2-Important areas related to project management include:
  • Motivation (intrinsic and extrinsic) 
  • Influence and power 
  • Effectiveness

Sunday, May 20, 2018


  • 1 -Introduction to Project Management 
  • Project Management Context 
  • Project Management for Dummies -Summary
  • Project Management Integration 
  • Project Scope Management 
  • Project Time Management 
  • Project Cost Management 
  • Project Quality Management 
  • Project Human Resource Management 
  • Project Communications Management 
  • Project Risk Management
  • Project Procurement Management 
  • Project Management as a Profession

Why Project Management?

1-Learn from lessons, success, and mistakes of others 
2-Better understanding of financial, physical, and human resources 
3-Successful Project Management Contributes to
  • Improved customer relations 
  • Shorter development times 
  • Lower costs 
  • Higher quality and increased reliability 
  • Improved productivity
4-Project Management Generally Provides
  • Better internal coordination 
  • Higher worker morale

Why Projects Fail?

  • Misunderstandings 
  • Not Talking, Emailing etc
2-Scope Creep 
3-Poor planning Weak business case 
4-Lack of management direction & involvement
  • Lack of Resources 
  • Talking and Not Building
5-Incomplete specifications
  • Excessive Specifications
6-Mismanagement of expectations

Project Management Benefits for the Individual

  • Develops leaders in organization with a detailed understanding of multiple areas of the organization 
  • Cross-departmental communication and networking 
  • Benefits not limited to just the Project 
  • Manager, Team members get same exposure 
  • Attention from executive management team 
  • Reputation of being a team player, problem solver, and a get things done person

Saturday, May 19, 2018

Templates and Tools to Manage All of Your Business:

Planning & Management.
Sales & Marketing
Human Resources
Finance & Accounting
Legal Affairs
Real Estate
Internet & Technology
Operations & Logistics

Includes the Following Templates (11,558 Pages of Content)

591 Agreements & Contracts
161 Business Plans
79 Board Resolutions
65 Business Forms
93 Checklists
43 Guides
14 Invoices & Receipts
118 Job Descriptions
16 Step-by-Step Procedures
7 Minute Meetings
42 Policies
12 Press Releases
8 Proposals
40 Spreadsheets
19 Tests & Surveys
33 Worksheets

Top 100 Most Popular Business Documents Included:

Business Plan
Business Proposal
Marketing Plan
Agreement to Lease
Confidentiality Agreement
Price Quotation
Distribution Agreement
Partnership Agreement
Employment Agreement At Will Employee
Mutual Non-Disclosure Agreement
Minutes for a Formal Meeting
Commercial Sales Invoice
Cashflow Forecast Monthly
Subcontractor Agreement
Consulting Agreement Short
Purchase Order - Excel
Executive Summary
Joint Venture Agreement
License Agreement Long Form
Business Credit Application
Employee Appraisal Form
Shareholders Agreement
Franchise Agreement
Notice of Termination
Contract for the Sale of Goods
Commission Sales Agreement
Reseller Agreement
General Power of Attorney
Terms of Service Agreement
Supply Agreement
Loan Agreement
Profit & Loss Statement
Asset Purchase Agreement Simple
Agreement of Transfer
Employment Application Form
Board Resolution
Administrative Services Agreement
Management Agreement
Exclusive Distribution Agreement
Employee Handbook
Performance Evaluation
Promissory Note
Advertising Agency Agreement
Artist-Agent Agreement
Independent Contractor Agreement
Notice of Cancellation of Contract
Balance Sheet
Installment Payment Agreement
Service Level Agreement
Income Statement
General By-Laws
Software Maintenance Agreement
Sponsorship Agreement
Code of Ethics
General Non-Compete Agreement
Notice of Layoff 2
Articles of Incorporation
Term Sheet
Time Sheet
Consignment Agreement
Consulting Agreement Long
Trial Balance
Drug and Alcohol Policy
Severance Agreement
Commercial Lease Agreement
Acquisition of Common Shares Documents Request for Due Diligence
Sick Leave Policy
Mutual Indemnification and Hold Harmless Agreement
Settlement Agreement
Equipment Lease Agreement With Option to Purchase
Warehousing Agreement
Guarantee Agreement
Proposal for Services
Outsourcing Agreement Manufacturing
Limited Warranty
Agreement for Internet Advertising Services
Dealership Agreement
Indemnity Agreement
LLC Operating Agreement
Credit Agreement
Offer to Purchase Real Estate Property
Acquisition Agreement
Request for Proposal
Equipment Lease Agreement Long
Retainer for Attorney
Administrative and Technology Services Outsourcing
Bill of Sale
Letter Notice of Litigation
Management Audit
Confirmation of Employment and Letter of Recommendation
Development Agreement General
Option to Buy Agreement Long
Exclusive Importation and Sales Agreement

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