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Introduction to Procurement Management pdf Project Procurement Management Includes the processes necessary to purchase or acquire prod...

Introduction to Procurement Management pdf
Introduction to Procurement Management pdf
Project Procurement Management Includes the processes necessary to purchase or acquire products, services, or results needed from outside the project team.

Project Procurement Management processes: 

1-Plan Procurements: The process of documenting project purchasing decisions, specifying the approach and identifying potential sellers.

2-Conduct Procurements: The process of obtaining sellers responses, selecting a seller, and awarding a contract.

3-Administer Procurements: the process of managing procurement relationships, monitoring contract performance, and making changes and corrections as needed.
4-Close procurements: The process of completing each project procurement
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Law firms can plan their staffing needs and manage work in progress with this accessible project planning template. Track project deta...

Download Project plan for law firms

Law firms can plan their staffing needs and manage work in progress with this accessible project planning template. Track project details, dates, and expenses across job categories, and see a chart of planned vs. actual time and costs.
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Personal monthly budget spreadsheet Streamline how you budget your income each month with this comprehensive accessible template tha...

Personal monthly budget spreadsheet Free
Personal monthly budget spreadsheet

Streamline how you budget your income each month with this comprehensive accessible template that calculates the difference between projected and actual expenses.
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Close to PMP Exam, Prepared with Real Project Experiences, Covering All the Topics, Best for PMP Exam. Are you pursuing PMP exam?  ...


Close to PMP Exam, Prepared with Real Project Experiences, Covering All the Topics, Best for PMP Exam.
Are you pursuing PMP exam? 

You have studied a lot, PMBOK 6, Rita, and soon... watched lots of videos, answered several questions in and around and, in social network as well. 

It's all well and good. However, you should test your exam readiness (score) and schedule your PMP real exam. With this Simulator you can test your readiness and, if you want then you can practice the test several times to increase your score so that you can improvise your confidence in passing PMP.

The Simulator includes the questions from: 

  • Situational Questions 
  • Knowledge-based Questions 
  • Definition/ glossary Questions 
  • Inputs-Tools-Techniques-Outputs (ITTO) Questions 
  • Process flow Questions 
  • Formulas Questions 
  • EXCEPT, NOT, BEST, NEXT Quiestions 
  • Exam Content Outline Question 
  • Code of Ethics Questions 
  • There are 2 Exams, Each exam contains 200 Questions; Total of 400 Questions 
  • Questions are very close to the real exam 
  • Questions are prepared professionally, qualitatively and with real project experiences. 
  • Do practice the simulator several times until the scores reach up to 85-90%. 
  • Please try this Simulator and pass your PMP at the First Attempt with Above Target.

Introduction to Software Project Management Project Management is the discipline of defining and achieving targets while optimizing th...

Introduction to Software Project Management pdf
Introduction to Software Project Management
Project Management is the discipline of defining and achieving targets while optimizing the use resources of time, money, people, materials, energy, space, etc.

Software project management comprises of a number of activities, which contains planning of project, deciding scope of software product, estimation of cost in various terms, scheduling of tasks and events, and resource management. Project management activities may include Project Planning.

Project Management Activities 
  • Planning the work 
  • Estimating resources 
  • Organizing the work 
  • Acquiring human and material resources 
  • Assigning tasks 
  • Directing activities 
  • Controlling project execution 
  • Reporting progress 
  • Analysing the results based on the facts achieved
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The 5 Variables of Project Control
  • Time
  • Cost 
  • Quality
  • Scope
  • Risk
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Project Management and Basics of Scheduling pdf What is the project management: Project management is the process of the application...

Project Management and Basics of Scheduling
Project Management and Basics of Scheduling pdf

What is the project management:

Project management is the process of the application of knowledge, skills, tools, and techniques to project activities to meet project requirements.

Project Characteristics:
  • Interrelated Tasks 
  • Involve People
  • Predetermined Timeline
  • Clear Beginning and End 
  • Fixed Budget 
  • Unique and Specific Deliverable (Product, Service, or Result)
Scheduling is the process of arranging, controlling and optimizing work and workloads in a production process or manufacturing process. Scheduling is used to allocate plant and machinery resources, plan human resources, plan production processes and purchase materials.
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What is the project lifecycle:

A project life cycle is “a collection of generally sequential and sometimes overlapping project phases whose name and number are determined by the management and control needs of the organization.
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Project planner Excel Template Project planning is part of project management, which relates to the use of schedules such as Gantt cha...

Project planner Excel Template
Project planner Excel Template
Project planning is part of project management, which relates to the use of schedules such as Gantt charts to plan and subsequently report progress within the project environment.
Creating a well-defined project plan may be difficult, but the tools you use can be very simple. That is what I had in mind when I created this new project planner spreadsheet. Believe it or not, you don't need to enter any formulas whatsoever (you can if you want, though). To add rows, you just insert new rows and formatting is automatically updated. Because it doesn't require you to copy any formulas.
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Outline:  Lifecycles  Cost Estimation  Risk Management  Planning General Issues Process Management  Planning Details  Notati...


Outline: 
  • Lifecycles 
  • Cost Estimation 
  • Risk Management 
  • Planning General Issues
  • Process Management 
  • Planning Details 
  • Notations

Project: 
The objective of the project to build a PSP is to make sure that all the necessary junk gets planned in.
Projects have plans: 
  • Specific work to do 
  • Deliverables 
  • Resources ( Multiple People - Schedule - Budget )
Management:
Any project with more than one person must be managed by definition, just to keep the communication going between the folk in the project. 
Note that the management does not need to be applied externally, the manager can be one of the managed folk!
Software project management is an art and science of planning and leading software projects. It is a sub-discipline of project management in which software projects are planned, implemented, monitored and controlled.
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Project Management, Planning and Analysis Tools Project management is the application of processes, methods, knowledge, skills, and ex...

download Project Management, Planning and Analysis Tools pdf
Project Management, Planning and Analysis Tools
Project management is the application of processes, methods, knowledge, skills, and experience to achieve the project objectives.

Planning is the process of thinking about the activities required to achieve the desired goal. It involves the creation and maintenance of a plan, such as psychological aspects that require conceptual skills. There are even a couple of tests to measure someone’s capability of planning well. As such, planning is a fundamental property of intelligent behavior.

Also, planning has a specific process and is necessary for multiple occupations (particularly in fields such as management, business, etc.). In each field, there are different types of plans that help companies achieve efficiency and effectiveness. An important, albeit often ignored aspect of planning, is the relationship it holds to forecasting. Forecasting can be described as predicting what the future will look like, whereas planning predicts what the future should look like for multiple scenarios. 

Planning combines forecasting with preparation of scenarios and how to react to them. Planning is one of the most important project management and time management techniques. 
Planning is preparing a sequence of action steps to achieve some specific goal. If a person does it effectively, they can reduce much the necessary time and effort of achieving the goal. 
A plan is like a map. When following a plan, a person can see how much they have progressed towards their project goal and how far they are from their destination.
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Project Management & Business Analysis Project management and business analysis are in fact two disciplines that are becoming more...

download Project Management & Business Analysis pdf
Project Management & Business Analysis
Project management and business analysis are in fact two disciplines that are becoming more and more strategic for many companies. Project management focuses on the creation of the “product, service, or result” of the project in order to meet its objectives. 

Business analysis aims at understanding the needs of the business stakeholders and at defining the characteristics of the solution to meeting those needs. Through the integration of these two disciplines, organizations can achieve superior project performance, both from the standpoint of the realization of project deliverables and from the creation of business value.
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What is Business Analysis?

Business analysis' 'Business Analysis as a practice helps facilitate change in an organization by defining business needs in collaboration with its stakeholders through strategic analysis and requirement engineering.

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Introduction to Project Management Introduction: Project management is concerned with the overall planning and coordination of a pro...

Principle of project management
Introduction to Project Management

Introduction:

Project management is concerned with the overall planning and coordination of a project from conception to completion aimed at meeting the stated requirements and ensuring completion on time, within cost and to required quality standards. 

Project management is normally reserved for focused, non-repetitive, time-limited activities with some degree of risk and that is beyond the usual scope of operational activities for which the organization is responsible.

Steps in Project Management:

The various steps in a project management are:
  • Project Definition and Scope 
  • Technical Design 
  • Financing 
  • Contracting 
  • Implementation
  • Performance Monitoring

Project Definition and Scope:

What is a Project?

“A project is a one-shot, time-limited, goal-directed, major undertaking, requiring the commitment of varied skills and resources”.

A project is a temporary endeavor undertaken to create a unique product or service. A project is temporary in that there is a defined start (the decision to proceed) and a defined end (the achievement of the goals and objectives). Ongoing business or maintenance operations are not projects. 
Energy conservation projects and process improvement efforts that result in better business processes or more efficient operations can be defined as projects. Projects usually include constraints and risks regarding cost, schedule or performance outcome.

Four Basic Elements of Project Management:

A successful Project Manager must simultaneously manage the four basic elements of a project: resources, time, cost, and scope. Each element must be managed effectively. All these elements are interrelated and must be managed together if the project, and the project manager, is to be a success.
1-Managing Resources 
A successful Project Manager must effectively manage the resources assigned to the project. This includes the labor hours of the project team. It also includes managing labor subcontracts and vendors. Managing the people resources means having the right people, with the right skills and the proper tools, in the right quantity at the right time. 

However, managing project resources frequently involve more than people management. The project manager must also manage the equipment (cranes, trucks and other heavy equipment) used for the project and the material (pipe, insulation, computers, manuals) assigned to the project.
2-Managing Time and Schedule 
Time management is a critical skill for any successful project manager. The most common cause of bloated project budgets is lack of schedule management. Fortunately, there is a lot of software on the market today to help you manage your project schedule or timeline. 

Any project can be broken down into a number of tasks that have to be performed. To prepare the project schedule, the project manager has to figure out what the tasks are, how long they will take, what resources they require, and in what order they should be done.
3-Managing Costs
Often a Project Manager is evaluated on his or her ability to complete a project within budget. The costs include estimated cost, actual cost, and variability. Contingency cost takes into account influence of weather, suppliers and design allowances.

How the 80/20 Rule can help a project manager? 

The 80/20 Rule means that in anything a few (20 percent) are vital and many (80 percent) are trivial. Successful Project Managers know that 20 percent of the work (the first 10 percent and the last 10 percent) consumes 80 percent of your time and resources.

Project Management Life Cycle:

The process flow of Project management processes The various elements of project management lifecycle are:
  • Need identification 
  • Initiation 
  • Planning 
  • Executing 
  • Controlling
  • Closing out
1-Need Identification:
The first step in the project development cycle is to identify components of the project. Projects may be identified both internally and externally:
  • Internal identification takes place when the energy manager identifies a package of energy saving opportunities during the day-to-day energy management activities, or from facility audits. 
  • External identification of energy savings can occur through systematic energy audits undertaken by a reputable energy auditor or energy service company.
In screening projects, the following criteria should be used to rank-order project opportunities.
  • Cost-effectiveness of energy savings of complete package of measures (Internal rate of return, net present value, cash flow, average payback) 
  • Sustainability of the savings over the life of the equipment. 
  • Ease of quantifying, monitoring, and verifying electricity and fuel savings. 
  • Availability of technology, and ease of adaptability of the technology to Indian conditions. 
  • Other environmental and social cost benefits
The-process-flow-of-Project-management-processes
The-process-flow-of-Project-management-processes
2-Initiation:
Initiating is the basic processes that should be performed to get the project started. This starting point is critical because those who will deliver the project, those who will use the project, and those who will have a stake in the project need to reach an agreement on its initiation. 

Involving all stakeholders in the project phases generally improves the probability of satisfying customer requirements by shared ownership of the project by the stakeholders. 

The success of the project team depends upon starting with complete and accurate information, management support, and the authorization necessary to manage the project.
3-Planning:
The planning phase is considered the most important phase in project management. Project planning defines project activities that will be performed; the products that will be produced, and describes how these activities will be accomplished and managed.

Project planning defines each major task, estimates the time, resources and cost required, and provides a framework for management review and control. Planning involves identifying and documenting scope, tasks, schedules, cost, risk, quality, and staffing needs. 

The result of the project planning, the project plan, will be an approved, comprehensive document that allows a project team to begin and complete the work necessary to achieve the project goals and objectives. 

The project plan will address how the project team will manage the project elements. It will provide a high level of confidence in the organization’s ability to meet the scope, timing, cost, and quality requirements by addressing all aspects of the project.
4-Executing:
Once a project moves into the execution phase, the project team and all necessary resources to carry out the project should be in place and ready to perform project activities. 

The project plan is completed and baselined by this time as well. The project team and the project manager’s focus now shifts from planning the project efforts to participating, observing, and analyzing the work being done. 

The execution phase is when the work activities of the project plan are executed, resulting in the completion of the project deliverables and achievement of the project objective(s). 

This phase brings together all of the project management disciplines, resulting in a product or service that will meet the project deliverable requirements and the customers need. During this phase, elements completed in the planning phase are implemented, time is expended, and money is spent. 

In short, it means coordinating and managing the project resources while executing the project plan, performing the planned project activities, and ensuring they are completed efficiently.
5-Controlling: 
Project Control function that involves comparing actual performance with planned performance and taking corrective action to get the desired outcome when there are significant differences. 

By monitoring and measuring progress regularly, identifying variances from plan, and taking corrective action if required, project control ensures that project objectives are met.
6-Closing out:
Project closeout is performed after all defined project objectives have been met and the customer has formally accepted the project’s deliverables and end product or, in some instances, when a project has been canceled or terminated early. 

Although project closeout is a routine process, it is an important one. By properly completing the project closeout, organizations can benefit from lessons learned and information compiled. The project closeout phase is comprised of contract closeout and administrative closure.

Technical Design:

For a project to be taken up for investment, its proponent must present a sound technical feasibility study that identifies the following components:
  • The proposed new technologies, process modifications, equipment replacements and other measures included in the project. 
  • Product/technology/material supply chain (e.g., locally available, imported, reliability of supply)
  • Commercial viability of the complete package of measures (internal rate of return, net present value, cash flow, average payback). 
  • Any special technical complexities (installation, maintenance, repair), associated skills required. 
  • Preliminary designs, including schematics, for all major equipment needed, along with design requirements, manufacturer’s name and contact details, and capital cost estimate. 
  • Organizational and management plan for implementation, including timetable, personnel requirements, staff training, project engineering, and other logistical issues.

Financing

When considering a new project, it should be remembered that other departments in the organization would be competing for capital for their projects. However, it is also important to realize that energy efficiency is a major consideration in all types of projects, whether they are:
  • Projects designed to improve energy efficiency 
  • Projects where energy efficiency is not the main objective, but still plays a vital role.
The funding for project is often outside the control of the project manager. However, it is important that you understand the principles behind the provision of scarce funds.
Project funds can be obtained from either internal or external sources.
Internal sources include:
  • Direct cash provision from company reserves 
  • From revenue budget (if payback is less than one year) 
  • New share capital
Funding can become an issue when energy efficiency projects have previously been given a lower priority than other projects. It is worth remembering that while the prioritization of projects may not be under our control, the quality of the project submission is.
External sources of funds include:
  • Bank loans 
  • Leasing arrangement 
  • Payment by savings. A deal arranged with equipment supplier 
  • Energy services contract 
  • Private finance initiative
The availability of external funds depends on the nature of your organization. The finance charges on the money you borrow will have a bearing on the validity of your project. 

Before applying for money, discuss all the options for funding the project with your finance managers. 

It is reiterated that energy savings often add substantially to the viability of other non-energy projects.

Contracting

Since a substantial portion of a project is typically executed through contracts, the proper management of contracts is critical to the successful implementation of the project. In this context, the following should be done.
  • The competence and capability of all the contractors must be ensured. One weak link can affect the timely performance of the contract. 
  • Proper discipline must be enforced among contractors and suppliers by insisting that they should develop realistic and detailed resource and time plans that are matching with the project plan. 
  • Penalties may be imposed for failure to meet contractual obligations. Likewise, incentives may be offered for good performance. 
  • Help should be extended to contractors and suppliers when they have genuine problems. 
  • Project authorities must retain independence to off-load contracts (partially or wholly) to other parties where delays are anticipated.
If the project is to implemented by an outside contractor, several types of contract may be used to undertake the installation and commissioning:
  • Traditional Contract: All project specifications are provided to a contractor who purchases and installs equipment at cost plus a markup or fixed price. 
  • Extended Technical Guarantee/Service: The contractor offers extended guarantees on the performance of selected equipment and/or service/maintenance agreements. 
  • Extended Financing Terms: The contractor provides the option of an extended lease or other financing vehicles in which the payment schedule can be based on the expected savings.
  • Guaranteed Saving Performance Contract: All or part of savings is guaranteed by the contractor, and all or part of the costs of equipment and/or services is paid down out of savings as they are achieved. 
  • Shared Savings Performance Contract: The contractor provides the financing and is paid an agreed fraction of actual savings as they are achieved. This payment is used to pay down the debt costs of equipment and/or services.
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Implementation

The main problems faced by project manager during implementation are poor monitoring of progress, not handling risks and poor cost management.
  • Poor monitoring of progress: Project managers sometimes tend to spend most of their time in planning activity and surprisingly very less time in following up whether the implementation is following the plan. A proactive report generated by project planner software can really help the project manager to know whether the tasks are progressing as per the plan.
  • Not handling risks: Risks have an uncanny habit of appearing at the least expected time. In spite of the best efforts of a project manager, they are bound to happen. Risks need immediate and focused attention. Delay in dealing with risks cause the problem to aggravate and has negative consequences for the project.
  • Poor cost management: A project manager's success is measured by the amount of cost optimization done for a project. Managers frequently do all the cost optimization during the planning stages but fail to follow through during the rest of the stages of the project. The cost graphs in the Project planner software can help a manager to get an update on project cost overflow. The cost variance (The difference between approved cost and the projected cost should be always in the minds of the project managers).
References:

  • Principles of Project Management, NPC publication 
  • Project Management, Tata McGraw Hill – S.Choudhury 
  • Projects: Planning, Analysis, Selection, Implementation and Review, Tata McGraw Hill – S.Choudhury

What Is Project Management? Project management is the application of knowledge, skills, tools, and techniques to project activities i...

What Is Project Management?
Project management is the application of knowledge, skills, tools, and
techniques to project activities in order to meet or exceed stakeholder needs
and expectations.