Procurement Schedule Template

Procurement Schedule Template

Download Free Procurement Schedule Template Excel

Procurement Planning is important because: 
  • It helps to decide what to buy, when and from what sources. 
  • It allows planners to determine if expectations are realistic; particularly the expectations of the requesting entities, which usually expect their requirements met on short notice and over a shorter period than the application of the corresponding procurement method allows. 
  • It is an opportunity for all stakeholders involved in the processes to meet in order to discuss particular procurement requirements. These stakeholders could be the requesting entity, end users, procurement department, technical experts, and even vendors to give relevant inputs on specific requirements.
  • It permits the creation of a procurement strategy for procuring each requirement that will be included in the procurement plan. Such strategy includes a market survey and determining the applicable procurement method given the requirement and the circumstances. 
  • Planners can estimate the time required to complete the procurement process and award contract for each requirement. This is valuable information as it serves to confirm if the requirement can be fulfilled within the period expected, or required, by the requesting entity.
  • The need for technical expertise to develop technical specifications and/or scope of work for certain requirements can be assessed, especially where in-house technical capacity is not available or is non-existent. 
  • Planners can assess feasibility of combining or dividing procurement requirements into different contract packages.
Procurement planning is the process of deciding what to buy, when and from what source. During the procurement planning process, the procurement method is assigned and the expectations for fulfillment of procurement requirements determined.

Procurement plan template

A procurement plan describes the process used to approach the market, evaluate bids and identify the recommended supplier. This template is designed to be used in conjunction with a business case.

How to Create a Procurement Management Plan?

  • Outline Your Needs and Expectations. 
  • Analyze the Market. 
  • Detail the Potential Costs. 
  • Create an Evaluation Methodology.
  • Outline Key Dates. 
  • Identify Potential Risks.
  • Assess the Nature of Your Relationship with the Supplier.
  • Identify Your Exit Strategy.


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