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| Project Communications Plan Template for Word |
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| Free Project Communications Plan Template for Word |
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| Free Project Communications Plan Template |
Project Communications Plan Template for Word - Free Download
A project management communication plan identifies how important information will be communicated to stakeholders throughout the project. It also determines who will be receiving the communication, how those people will receive it, when they'll receive it, and how often they should expect to receive that information.
Project Communications Plan Instructions
General Information – Basic information that identifies the project.
- Project Title – The proper name used to identify this project.
- Project Working Title – The working name or acronym used to identify the project.
- If an acronym is used, define the specific meaning of each letter.
- Proponent Secretary – The Secretary to whom the proponent agency is assigned or the Secretary that is sponsoring a particular enterprise project.
- Proponent Agency – The agency that will be responsible for the management of the project.
- Prepared by – The person(s) preparing this document.
- Date/Control Number – The date the plan is finalized and the change or configuration item control number assigned.
Information Requirements – List each stakeholder and their project information needs. Identify the specific Time Frame that the stakeholder needs to view this information (e.g., from the beginning of the project thru testing or after implementation).
Information Description, Collection, and Reporting – List each Information Need in the first column identified in Section B under column Information Needs.
For each Information Need, provide the following:
- Description of Information – Describe what information is collected and reported to satisfy the information need in the first column.
- Provider of Information – Identify the person or organization that will provide the information described in the previous column.
- When is Information Collected – Identify the scheduled time the information is collected.
- How is Information Collected – Describe how the information is collected.
- How is Information Reported - Identify how the information collected will be reported to stakeholders.
Distribution Methods – In the first column, list each report or document needed to communicate the information identified in the last column of Section
For each report or document provide the following:
- Primary Distribution Method – Identify the primary distribution method (voice, electronic mail, spreadsheet, formal presentation).
- Secondary Distribution Method – Identify the secondary distribution method (voice, electronic mail, spreadsheet, formal presentation).
- Distribution Frequency – Identify the distribution frequency (daily, weekly, monthly, quarterly, semi-annual, annual).
Distribution Groups – Organize into logical groups, stakeholders identified in Section B, who have common information needs. List the stakeholder(s) for each group in the columns provided. Specify the common information needs for each group.
Communications Management Plan Summary - Based on sections B-E, summarize the Communications Management Plan. Specify how and where documents and reports are to be stored. Describe when and how to dispose of documents and reports.
- Report or Document - Identify the specific report or document.
- Prepared by - Identify the person responsible for preparing the report.
- Information Provider - Identify the person(s) providing the information for the report or document.
- Distribution Group - Identify the group(s) that will receive the report or document.
- Transmittal Method(s) - Identify how the reports or documents will be distributed.
- Distribution Frequency - Identify how often the reports or documents will be distributed.
- Storage and Disposition - Explain how the reports or documents are stored (filed) and how the reports or documents will be disposed of when no longer needed.
Method for Updating the Communications Plan – Describe how the Communications Plan will be kept current. This section must identify who is responsible for maintaining the plan, who should make recommendations for changes to the plan, how frequently the plan is reviewed and changed, who has the authority to make changes to the plan, and how the changes are approved.
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