Employee Vacation Tracker Excel Template

Employee Vacation Tracker Excel Template

Employee Vacation Tracker Excel Template
Employee Vacation Tracker Excel Template

Employee Vacation Tracker Excel Template Free Download

Use this employee absence schedule template to track the absence and time reports of your employees. This employee leave tracker template can be easily customized, is color-coded, and tracks monthly. This is an accessible template.

What you can do with Employee Vacation Tracker Template

1-Add more rows 
2-Modify current worksheet layout and formulas 
  • Modify, add or remove conditional formatting rule
  • Add your company logo 
  •  Personalize its layout to suit your company style 
3-Create your own report and dashboard
  • Calculate each vacation type taken
  • Map your employee's vacation pattern
  • Map your department attendance performance 
  • Add new employee spreadsheet and calculate monthly wages based on hour instead of days 
  • Duplicate the worksheet and track employee's vacation based on department or full- time/part-time employee 
  • Create report that will summarize the last 3 month attendance performance 
  • Rank your employee's attendance performance based on their disciplines where you may use it to evaluate and give them rewards or warning 
  • Create individual employee attendance summary > And many more

How to Use Employee Vacation Tracker Template:

Getting Started:
  • Fill your company fiscal year start date in cell D6 
  • Select your attendance observation period in cell D7. There are 2 options, today or end of fiscal year. This selection is used to calculate the number of working days. You can switch this selection any time.
Customizing Vacation and Holiday Codes

There are 4 codes (A,B,C,D) with respective colors available to be personalize to meet your company vacation codes in cell H4-H7. You can change its code name as well as its description (optional).
  • Change A to other letter and type its description. 
  • Change R to other letter in holiday color code (optional) also from R to H or any other letter.
You can't change non working days color. It will stay dark blue.

Tracking Vacation Taken
  • Type number in No column as a reference, or you can change it to type your employee ID (optional) 
  • Type your Employee Name 
  • Type your Employee Hired Date. It will take the first date of your company fiscal year as its default if you leave it empty. 
  • Type your Employee Resign Date. It will take the end of your company fiscal year as its default if you leave it empty.
  • Type your Employee Department (optional) as additional information for your employee. 
  • Type your employee's working hour per day in Work Time/Day column. Basically, these values are not processed yet in this spreadsheet, but you might need it if you want to customize this spreadsheet to calculate your employee's Working Hour for other purposes. 
  • Mark your employee's working day in respective column. Type "v" for their working days and leave them blank for non working days. 
  • Type your employee's vacation allocation per year.

After above step, your vacation tracking table is ready to be filled to plan and track your employee vacation. Every time you type vacation codes into respective employee's row, its cell color will turn into color that you have specified in code table. You can type partial vacation taken in those cells. But, there are only 3 partial vacation available to be calculated. Those are 1/2, 1/4 and 1/8. As you can see in dummy codes typed in the spreadsheet, I put 1/2C for half day C-type vacation taken by John Doe 1 at 2nd January 2016.

Dark grey color will be shown if respective employees are not yet working or have resigned at those observation dates. At the end of vacation tracking table, you will get the summary of total vacation used, and total vacation left as well as total employee's working days.

Show dummy formula in Vacation Tracker Worksheet
  • Select column PB - YS. You should see formula in white color in those columns
  • Change its font to black

Employee leave Tracker Excel Template

This Excel Leave Tracker template can be used to record and monitor employee leaves for a year (of a financial year where you can choose the starting month of the year). You can track 10 different leave codes for an employee  – vacation leaves, sick leaves, maternity/paternity leaves, casual leave tracking, leave in lieu of overtime, and half days, etc.

It also provides a monthly and yearly total of different types of leaves that can be helpful in project planning and leave management.
Employee leave Planner Excel Template
Employee leave Tracker Excel Template
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