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| Sample Project Status Report Template in Excel |
Free Sample Project Status Report Template in Excel
A project status report is a document that describes the progress of a project within a specific time period and compares it against the project plan. Project managers use status reports to keep stakeholders informed of progress and monitor costs, risks, time and work. Project status reports allow project managers and stakeholders to visualize project data through charts and graphs.
Project status reports are taken repeatedly, throughout every phase of the project’s execution, as a means to maintain your schedule and keep everyone on the same page. The status report for a project will generally include the following:
- The work that’s been completed
- The plan for what will follow
- The summary of the project budget and schedule
- A list of action items
- Any issues and risks, and what’s being done about them
Instructions to Complete the Project Status Report Template Excel
- Blue cells are available for data entry.
- Select the type of report you will be submitting in cell B2. Select "Major Project Status Report" if your report is to fulfill the semi-annual requirement to update OFM and the Legislature on the status of your project. Select "Final Project Close-Out Report" if your project is complete.
- In the funding section, please include all funding sources for the project by phase. Identify the fund number and name (for example: "06X - Building and Tuition Acct"). Identify all local and alternative funding sources and all OFM authorized transfers from other projects. Insert rows where necessary.
- Cost and other variances can be compared three ways:
- Estimates at Approved Predesign to Estimates as Currently Funded.
- Estimates at Approved Predesign to Actuals.
- Estimates as Currently Funded to Actuals). Click on cell H55 to select your variance comparison.
- Additional information, such as number and value of change orders, is required for the Final Project Close-Out Report. Those cells will be made available when that report type is selected in cell B2.
- If available, photos can be added to the Photo Gallery tab for a visual representation of the status of the project. Pictures can sometimes provide a better understanding of the status of a construction project than one can get from just the schedule or expenses to date. Right-click on the stock photos and select "Change Picture" to insert your photo from a file. Captions of the photo can be made in the text box below the photo.
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